Share files from Google Drive

30/11/2019

✅ Computer

You can share the files and folders that you store in Google Drive with anyone.

When you share from Google Drive, you can control whether people can edit, comment on, or only view the file.

Note: To edit Microsoft Office files with others, you'll need to convert them to Google Docs, Sheets, or Slides.

Step 1: Find the file you want to share

Share a single file

  1. On a computer, go to Google Drive, Docs, Sheets, or Slides.
  2. Click the file you want to share.
  3. Click Share or Share Share.

Share multiple files

  1. On a computer, go to drive.google.com.
  2. On your keyboard, hold Shift and select two or more files.
  3. At the top right, click Share Share.

Learn how to add files to a folder and share the entire folder.

Send & share Google Forms

Google Forms have different sharing options than other kinds of files.

Step 2: Choose who to share with & how they can use your file

Share with specific people

  1. Under "People," enter the email address you want to share with. 
    • Note: If you share with an email address that isn’t a Google Account, they’ll only be able to view the file.
  2. To choose what someone can do with your file, click the Down arrow Down.
  3. If you don’t want to send an email to people, click Advanced and uncheck the Notify people box. If you notify people, each email address you enter will be included in the email.
  4. Click Send.

Share a link to the file

You can send other people a link to your file so anyone with the link can use it. When you share a link to a file, your name will be visible as the owner of the file.

  1. At the top right, click Get shareable link.
  2. Next to "Anyone with the link," click the Down arrow Down.
  3. Copy and paste the link in an email or any place you want to share it.

Share a file publicly

If you want anyone on the internet to search for, find, and open your file, you can publicly share a file. When you publicly share a file, your name will be visible as the owner of the file.

  1. Click Get shareable link.
  2. Next to "Anyone with the link," click the Down arrow Down.
  3. Click More and then On - Public on the web.
  4. Click Save.
  5. Click Done.

People who aren't signed in to a Google Account show up as anonymous animals in your file. Learn more about anonymous animals.

Limit how a file is shared

Choose if people can view, comment, or edit

When you share a file with someone, you can choose what they can do with it.

  • View: People can view, but can’t change or share the file with others.
  • Comment: People can make comments and suggestions, but can’t change or share the file with others.
  • Edit: People can make changes, accept or reject suggestions, and share the file with others.

Change who your link is shared with

When you share a link to a file, you control how widely the file is shared. These options depend on if your Google Account is through work, school, or Gmail.

  • On - Public on the web: Anyone can search on Google and get access to your file, without signing in to their Google Account.
  • On - Anyone with the link: Anyone who has the link can use your file, without signing in to their Google Account. 
  • Off - Specific people: Only people you share the file with will be able to use it.

How many people you can share with

  • Up to 100 people can edit and comment at the same time.
  • More than 100 people can view a file, though it’s easier to publish the file and create a link. Learn how to publish a file.
  • You can share a file with up to 200 people or groups. If you need to share a file with more than 200 people, add them to a Google Group and share the file with the group.
  • If you share a folder with many people, it could take some time before everyone can use it.

If you want to use a spreadsheet to collect information, learn how to create a Google Form. Read more about how data is collected.

Related articles

✅ Android

You can share the files and folders that you store in Google Drive with anyone.

When you share from Google Drive, you can control whether people can edit, comment on, or only view the file.

Note: To edit Microsoft Office files with others, you'll need to convert them to Google Docs, Sheets, or Slides.

Step 1: Find the file you want to share

Share a single file

Choose how you want to share a file:

  1. On your Android device, open the app for Google Drive, Docs, Sheets, or Slides.
  2. Next to the file’s name, tap More More.
  3. Tap Add people.

Share multiple files

Send and share Google Forms

Google Forms have different sharing options than other kinds of files.

Step 2: Choose who to share with & how they can use your file

Specific people

You can share with people that have a Google Account.

  1. Under "People," enter the email address or Google Group you want to share with.
  2. If you don’t want to notify people, tap More More and then Skip sending notifications.
  3. Tap Send Send.

Anyone with a link to the file

You can give other people a link to your file so that you don't have to list individual email addresses. When you share a link to a file, your name will be visible as the owner of the file.

  1. Next to the file’s name, tap More More.
  2. Tap Link sharing.
  3. Tap Copy link.
  4. Paste the link in an email or any place you want to share it.

If you don't see "Share link" and don't own the file, ask the file owner for permission to share.

Share a file or folder publicly

If you want anyone on the internet to search for, find, and open your file, you can publicly share a file. When you publicly share a file, your name will be visible as the owner of the file.

  1. Next to the file’s name, tap More More.
  2. Tap Info Info and then Link sharing off.
  3. To choose what a person can do with the file, tap the Down arrow Down.
  4. Paste the link wherever you want to share it.

Limit how a file is shared

Choose if people can view, comment, or edit

When you share a file with someone, you can choose what they can do with it.

  • View: People can view, but can’t change or share the file with others.
  • Comment: People can make comments and suggestions, but can’t change or share the file with others.
  • Edit: People can make changes, accept or reject suggestions, and share the file with others.

Change who your link is shared with

When you share a link to a file, you control how widely the file is shared. These options depend on if your Google Account is through work, school, or Gmail.

  • On - Public on the web: Anyone can search on Google and get access to your file, without signing in to their Google Account.
  • On - Anyone with the link: Anyone who has the link can use your file, without signing in to their Google Account. 
  • Off - Specific people: Only people you share the file with will be able to use it.

How many people you can share with

  • Up to 100 people can edit and comment at the same time.
  • More than 100 people can view a file, though it’s easier to publish the file and create a link. Learn how to publish a file.
  • You can share a file with up to 200 people or groups. If you need to share a file with more than 200 people, add them to a Google Group and share the file with the group.
  • If you share a folder with many people, it could take some time before everyone can use it.

If you want to use a spreadsheet to collect information, learn how to create a Google Form. Read more about how data is collected.

Related articles

✅ iPhone & iPad

You can share the files and folders that you store in Google Drive with anyone.

When you share from Google Drive, you can control whether people can edit, comment on, or only view the file.

Note: To edit Microsoft Office files with others, you'll need to convert them to Google Docs, Sheets, or Slides.

Step 1: Choose what to share

Share a single file

Choose how you want to share a file:

  1. On your iPhone or iPad, open the app for Google Drive, Docs, Sheets, or Slides.
  2. Next to the file’s name, tap More More.
  3. Tap Add people.

Share multiple files

Send and share Google Forms

Google Forms have different sharing options than other kinds of files.

Step 2: Choose who to share with & how they can use your file

Specific people

You can share with people that have a Google Account.

  1. Next to the file’s name, tap More More.
  2. Tap Add people.
  3. Under "People," enter the email address or Google Group you want to share with.
  4. To choose whether a person can view, comment, or edit the file, tap the Down arrow Down. Learn more about how others view, comment, or edit files.
  • If you don’t want to notify people, tap More More and then Skip sending notifications.
  1. Tap Send Send. An email is sent to people you shared with.

Anyone with a link

To share something with more than one person without entering individual email addresses, you can create a link that allows anyone to open it. When you share a link to a file, your name will be visible as the owner of the file.

  1. Next to the file’s name, tap More More.
  2. Tap Copy link.
  3. Paste the link in an email or any place you want to share it.

Share a file or folder publicly

If you want anyone on the internet to search for, find, and open your file, you can publicly share a file. When you publicly share a file, your name will be visible as the owner of the file.

  1. Next to the file’s name, tap More More.
  2. Tap Info Info.
  3. Tap Link sharing is OFF.
  4. To choose what someone can do with your file, tap the Down arrow Down.
  5. Paste the link wherever you want to share it.

Limit how a file is shared

Choose if people can view, comment, or edit

When you share a file with someone, you can choose what they can do with it.

  • View: People can view, but can’t change or share the file with others.
  • Comment: People can make comments and suggestions, but can’t change or share the file with others.
  • Edit: People can make changes, accept or reject suggestions, and share the file with others.

Change who your link is shared with

When you share a link to a file, you control how widely the file is shared. These options depend on if your Google Account is through work, school, or Gmail.

  • On - Public on the web: Anyone can search on Google and get access to your file, without signing in to their Google Account.
  • On - Anyone with the link: Anyone who has the link can use your file, without signing in to their Google Account. 
  • Off - Specific people: Only people you share the file with will be able to use it.

How many people you can share with

  • Up to 100 people can edit and comment at the same time.
  • More than 100 people can view a file, though it’s easier to publish the file and create a link. Learn how to publish a file.
  • You can share a file with up to 200 people or groups. If you need to share a file with more than 200 people, add them to a Google Group and share the file with the group.
  • If you share a folder with many people, it could take some time before everyone can use it.

If you want to use a spreadsheet to collect information, learn how to create a Google Form. Read more about how data is collected.

Related articles

* Nguồn: Drive