Share folders in Google Drive

30/11/2019

✅ Computer

Note: If you share or unshare folders with a lot of files or subfolders, it might take time before all permissions change. If you change a lot of edit or view permissions at once, it might take time before you see the changes.

Here’s what people can do with folders after you share it with them:

  • Can organize, add, & edit: People can open, edit, delete, or move any files within the folder. People can also add files to the folder.
  • Can view only: People can see the folder and they can open all files within the folder.

Choose who to share with

Specific people

Like files, you can choose to share with only specific people.

  1. On your computer, go to drive.google.com.
  2. Click the folder you want to share.
  3. Click Share Add people.
  4. Under "People," type the email address or Google Group you want to share with.
  5. To choose how a person can use the folder, click the Down arrow Down Arrow.
  6. Click Send. An email is sent to people you shared with.

Anyone with a link to the folder

You can give other people a link to your folder so that you don't have to add email addresses when you share your folder.

  1. On your computer, go to drive.google.com.
  2. Click the folder you want to share.
  3. Click Share Add people.
  4. At the top right, click Get shareable link.
  5. Next to "Anyone with the link," click the Down arrow Down Arrow.
  6. Choose whether people can edit or view.
  7. Copy and paste the link in an email or any place you want to share it.

A group of specific people

Share with a Google Group

You can share files and folders with Google Groups instead of individual people. When you add to or remove members from the group, they will gain or lose permission to the files and folders that the group can see or use.

  1. Create a Google Group.
  2. Add members to the group.
  3. Share the file or folder with the group.

Change sharing permissions of shared folders

Edit, comment, or view shared files

When you share a folder, the sharing settings for the files and subfolders inside are updated. Depending on how you shared the folder, the people you shared with will have access to the files inside:

  • Can organize, add, & edit: People can open, edit, delete, or move any files within the folder. People can also add files to the folder.
  • Can view only: People can see the folder and they can open all files within the folder.

After you share the folder, you can change how the files inside are shared.

Make someone else the owner of a folder

When you transfer ownership of a folder, the files inside keep their original owner. To change the owners of more than one folder:

  1. On your computer, go to drive.google.com.
  2. Select the folder that you want to change owners.
    • To select multiple folders, hold Shift and click the folders you want.
  3. At the top right, click Share Add people.
  4. Click Advanced.
  5. To the right of the person’s name, click the Down arrow Down Arrow.
  6. Click Is owner.
  7. Click Save changes.

After you make someone else the owner of a folder, you can edit the folder unless the new owner decides to change your access.

Files deleted from shared folders

When someone deletes a file from a shared folder, only the owner can access it.

To get a deleted file back from a shared folder:

  1. On your computer, go to drive.google.com.
  2. At the top, click Search Drive.
  3. Type in the name of the file.
  4. Right-click the file.
  5. Click Add to my Drive Add to My Drive.

Related articles

✅ Android

Note: If you share or unshare folders with a lot of files or subfolders, it might take time before all permissions change. If you change a lot of edit or view permissions at once, it might take time before you see the changes.

Here’s what people can do with folders after you share it with them:

  • Can organize, add, & edit: People can open, edit, delete, or move any files within the folder. People can also add files to the folder.
  • Can view only: People can see the folder and they can open all files within the folder.

How to share folders

Specific people

Like files, you can choose to share with only specific people that have a Google Account.

  1. On your Android device, open the Google Driveapp.
  2. Next to the folder's name, tap More More.
  3. Tap Add people Add people.
  4. Type the email address or Google Group you want to share with.
  5. To choose whether a person can view, comment, or edit the file, tap the Down arrow Down Arrow.
    • If you don’t want to notify people, tap More Moreand then Skip sending notifications.
  6. Tap Send Send. An email is sent to people you shared with.

Anyone with the link

To share something with more than one person without entering individual email addresses, you can create a link that allows anyone to open it.

  1. On your Android device, open the Google Driveapp.
  2. Next to the folder's name, tap More More.
  3. Tap Link sharing Link.
  4. Paste the link in an email or any place you want to share it.

Learn more about different link sharing settings.

A group of specific people

Share with a Google Group

You can share files and folders with Google Groups instead of individual people. When you add to or remove members from the group, they will gain or lose permission to the files and folders that the group can see or use.

  1. Create a Google Group.
  2. Add members to the group.
  3. Share the file or folder with the group.

Change sharing permissions of shared folders

Edit, comment, or view shared files

When you share a folder, the files and subfolders inside will have the same status as the folder you share:

  • Can organize, add, & edit: People can open, edit, delete, or move any files within the folder. People can also add files to the folder.
  • Can view only: People can see the folder and they can open all files within the folder.

If you want to change how specific files are shared, you can do so after you’ve shared the folder.

Transfer ownership

To make someone else the owner of a folder, go to drive.google.com on a computer.

Files deleted from shared folders

When someone deletes a file from a shared folder, everyone except the owner of the file will lose access.

Related articles

✅ iPhone & iPad

Note: If you share or unshare folders with a lot of files or subfolders, it might take time before all permissions change. If you change a lot of edit or view permissions at once, it might take time before you see the changes.

Here’s what people can do with folders after you share it with them:

  • Can organize, add, & edit: People can open, edit, delete, or move any files within the folder. People can also add files to the folder.
  • Can view only: People can see the folder and they can open all files within the folder.

How to share folders

Specific people

Like files, you can choose to share with only specific people.You can share with people that have a Google Account.

  1. On your iPhone or iPad, open the Google Driveapp.
  2. Next to the folder's name, tap More More.
  3. Tap Add people Add people.
  4. Type the email address or Google Group you want to share with.
  5. To choose whether a person can view, comment, or edit the file, tap the Down arrow Down Arrow.
    • If you don’t want to notify people, tap More Moreand then Skip sending notifications.
  6. Tap Send Send. An email is sent to people you shared with.

Anyone with the link

To share something with more than one person without entering individual email addresses, you can create a link that allows anyone to open it.

  1. On your iPhone or iPad, open the Google Driveapp.
  2. Next to the folder's name, tap More More.
  3. Tap Link sharing Link.
  4. Paste the link in an email or any place you want to share it.

Learn more about different link sharing settings.

A group of specific people

Share with a Google Group

You can share files and folders with Google Groups instead of individual people. When you add to or remove members from the group, they will gain or lose permission to the files and folders that the group can see or use.

  1. Create a Google Group.
  2. Add members to the group.
  3. Share the file or folder with the group.

Change sharing permissions of shared folders

Edit, comment, or view shared files

When you share a folder, the files and subfolders inside will have the same status as the folder you share:

  • Can organize, add, & edit: People can open, edit, delete, or move any files within the folder. People can also add files to the folder.
  • Can view only: People can see the folder and they can open all files within the folder.

If you want to change how specific files are shared, you can do so after you’ve shared the folder.

Transfer ownership

To transfer ownership of a folder, go to drive.google.com on a computer.

Files deleted from shared folders

When someone deletes a file from a shared folder, everyone except the owner of the file will lose access.

Related articles

* Nguồn: Drive